now open: Call for Concept Notes for

the rakhine window

The HARP Facility has established a window for open calls to respond to needs in Rakhine. Its  purpose is to address existing and emerging humanitarian needs of people affected by conflict and natural disasters in Rakhine State, emphasising inclusion and social cohesion as part of the response. 

Projects will complement existing HARP-F programming in Rakhine, take into consideration the needs outlined in the Humanitarian Response Plan, as well as to respond to new and emerging humanitarian needs as a result of the changing context over the period 2019 - 2020. Grants can vary in length but will run up to a maximum of 22 months 

FAQs for the Rakhine Window

A. HARP FACILITY

  1. WHAT IS THE HARP FACILITY?

    The Humanitarian Assistance and Resilience Programme (HARP) is a UK Government initiative intended to respond to humanitarian needs in Myanmar and on the border with Thailand. It will provide support (from 2016-2020) for both conflict-related crises and natural disasters. It is designed to save lives, reduce suffering and maintain the human dignity of people affected by emergencies. 

    The HARP Facility (HARP-F) - a project of Crown Agents Ltd. - manages the bulk of this programme and aims to increase the effectiveness, quality and coverage of humanitarian assistance and service delivery in Myanmar.

  2. WHERE DOES THE HARP-F GET ITS MONEY FROM?

    The HARP-F is funded entirely by the UK Department for International Development (DfID).

B. The Rakhine Window

  1. WHAT IS THE PURPOSE OF THE RAKHINE WINDOW?

    The purpose of the Rakhine Window is to address existing and emerging humanitarian needs of people affected by conflict and natural disasters in Rakhine State.

  2. HOW DOES THE RAKHINE WINDOW DIFFER FROM NORMAL DELIVERY GRANTS?

    The Rakhine Window is only focused on projects within Rakhine State and it is a rolling fund. 

  3. DOES THE HARP-F HAVE PREFERRED APPROACHES FOR  THE RAKHINE WINDOW (SUCH AS A PARTNERSHIPS AND CONSORTIUMS)?

    No. An organisation can apply individually or in a partnership or consortium. The HARP-F will be looking for the strongest projects. The decision as to how to best deliver a project, whether individually or in partnership with others, is left to the applicants. 

    It should be noted that all consortium members must meet the call eligibility criteria and one member of the consortium will need to act as the ‘lead’ organisation, i.e. the organisation through which all funding will be channeled and who will operate as the main point of contact with HARP-F for the duration of the project. All consortium members must be listed on the Concept Note application.

  4. DOES THE HARP-F HAVE PREFERRED THEMATIC SECTORS FOR THE RAKHINE WINDOW (I.E. WASH, FOOD, CASH, PROTECTION, NFI, SHELTER,CCCM)?

    The preferred sectors will differ depending on need. 

    HARP-F prefers cash-driven programming wherever possible and would expect analysis explaining why this modality was not suitable in any given case if applicants did not intend to use cash when delivering humanitarian assistance.

  5. HOW MANY GRANTS WILL BE FUNDED BY THE RAKHINE WINDOW? 

    The Rakhine Window is a rolling fund and all decisions will be made on a case by case basis. 

  6. WHAT QUALITY STANDARDS DOES HARP-F PRIORITISE?

    HARP-F priorities include Protection of the Vulnerable (PoV), Safeguarding, Gender and Accountability to Affected Populations (AAP). It is expected that these areas will be  addressed in project design and mainstreamed through projects. 

C. PROJECT CRITERIA

  1. HOW LONG ARE THESE GRANTS INTENDED TO BE FOR?

    The Rakhine Window supports projects up to 22 months in duration.

  2. HOW MUCH MONEY CAN BE REQUESTED FOR AN INDIVIDUAL PROJECT? 

    A minimum £100,000 and a maximum £400,000.

  3. HOW SHOULD ORGANISATIONS APPLY FOR THE RAKHINE WINDOW?

    In the first instance, all applicants are required to submit a concept note outlining their proposed piece of work. If shortlisted, the applicant will be requested to submit a light touch proposal. 

  4. WHAT INFORMATION SHOULD PROJECT PROPOSALS INCLUDE? 

    All concept notes and proposals should speak to the focus and purpose of the fund, in addition they should also demonstrate the following: 

    • Responsive to a demand or demonstrated need from affected communities;

    • Aware of, and complementary to, existing HARP-F and other donor initiatives;

    • Adopt a conflict-sensitive approach, identifying major risks and how they will be managed/mitigated;

    • Able to articulate how the project provides Value for Money;

    •  Achievable within in the proposed timeframe;

    • Financially sound and adequately and accurately resourced and budgeted.

    • Inclusive, which means they must:

    • Address inclusion by considering how different groups might be affected differently depending on their gender, ethnicity, location, religion, age, disability, or language, and indicating how the proposal design will respond to those differences; and

    • Address gender by articulating how the proposal understands and responds to the differing experiences and needs of women and men. 

D. ELIGIBILITY

  1. WHAT TYPE OF ORGANISATION IS ELIGIBLE TO APPLY FOR THE RAKHINE WINDOW? 

    HARP-F will consider applications from reputable National and International NGOs, and International and Multi-Lateral Organisations with a proven track-record of delivering humanitarian assistance in Rakhine State. 

    HARP-F cannot accept applications from organisations:

    • Actively involved in proselytising;

    • Encouraging activities which may lead to civil unrest;

    • Linked to any terrorist organisation as defined by DFID;

    • Discriminating against any groups on the basis of gender, disability, race, colour, ethnicity, religion, or any other group.

  2. DOES AN APPLICANT NEED TO BE A REGISTERED ORGANISATION IN MYANMAR TO BE ELIGIBLE TO APPLY FOR THE RAKHINE WINDOW?

    No. However, all grantees must pass due diligence and background checks to be able to receive funding from HARP-F.

  3. IF AN ORGANISATION HAS ALREADY COMPLETED THE DUE DILIGENCE PROCESS FOR OTHER HARP-F GRANTS, SUCH AS THE RRF, IS IT AUTOMATICALLY DUE DILIGENCE CLEARED FOR THE RAKHINE WINDOW?

    Yes. Once due diligence is cleared (valid for 3 years) for any of the HARP-F funding instruments the organisation is eligible to receive funding from any HARP-F’s funding instrument. However, it should be noted that organisations need to apply and be selected for the Rakhine Window.

  4. CAN AN ORGANISATION APPLY FOR FUNDING FROM MORE THAN ONE HARP-F FUNDING INSTRUMENTS? FOR EXAMPLE, IF AN ORGANISATION RECEIVES A DELIVERY GRANT CAN IT STILL APPLY FOR this GRANT? 

    Yes. Organisations can apply for funding from the different HARP-F funding instruments. 

    We will prioritise projects that uplift existing HARP-F projects to strengthen and deepen existing programmes by adding  appropriate, additional activities beneficial to affected populations.

  5. IS IT MANDATORY FOR ORGANISATIONS TO HAVE THEIR OWN BANK ACCOUNT TO RECEIVE THIS GRANT?

No. However, depending on the financial management strength of the organisation, the HARP-F may request an organisation to have a separate bank account specifically to hold HARP-F funds.

E. APPLICATION PROCESS

  1. WHAT IS THE PROCESS FOR APPLYING FOR THE RAKHINE WINDOW?

    In the first instance, all applicants are required to submit a concept note outlining their proposed piece of work. If shortlisted, the applicant will be requested to submit a light touch proposal to discuss the concept. 

    As this is a rolling fund, all decisions will be made on a case by case basis. 

  2. IN WHAT LANGUAGE SHOULD CONCEPT NOTES AND PROPOSALS BE SUBMITTED?

    Applications must be submitted in English. 

  3. WILL HARP-F HELP WITH WRITING CONCEPT NOTES AND PROPOSALS?

    HARP-F will not help with the writing of concept notes or proposals. However, we will engage in project design discussions with prospective applicants and provide feedback to applicants on Concept Notes and Proposals submitted to ensure they can meet the expectations of the Call or work being commissioned.

F. PROJECT IMPLEMENTATION

  1. HOW DOES THE HARP-F TRANSFER GRANTS TO SUCCESSFUL GRANTEES? 

    Successful organisations will receive a welcome pack outlining all financial processes and procedures related to this grant. Grantees will agree a funds disbursement schedule with HARP-F and transfers will be made according to the schedule.

    All transfers from HARP-F to grantees will be conducted through the banking system. 

  2. HOW OFTEN ARE NARRATIVE AND FINANCIAL REPORTS REQUIRED?

    Reporting requirements differ per grants and organisation. Specific reporting requirements will be set out during the grant agreement discussions.

  3. WHAT ARE THE NARRATIVE REPORTING REQUIREMENTS?

    Narrative reporting on project activities during implementation differs per organisation. All  requirements will be set out during the grant agreement discussions. However, to ensure that organisations can focus on project delivery and operational management, reporting requirements will be kept to a minimum. 

    Please note that all quantitative data will require disaggregation into the following categories:

    • Gender

    • Age (under 18 years, 19 – 64 years, over 65 years)

    • Disability

  4. IN WHAT LANGUAGE DO NARRATIVE REPORTS HAVE TO BE SUBMITTED?

    Narrative reports must be submitted in English.