delivery grants

Delivery grants are one of the main HARP-F funding instruments supporting the provision of direct humanitarian assistance to affected populations in Myanmar. HARP-F geographic and thematic strategies determine the focus of humanitarian assistance. Currently this includes funding of national and international non-government organisation (NGO) partners in Rakhine, Kachin, North Shan and the South East areas of Myanmar. 

Delivery Grants are aimed at national and international organisations proposing projects typically between 1 and 3 years, with a preference towards multi-year funding normally exceeding £300,000 in value. Delivery grants will normally be activated through calls for concept notes and proposals or through commissioned pieces of work.

TO VBE UPDATED

FAQS FOR INNOVATION GRANTS

A. HARP FACILITY

  1. WHAT IS THE HARP FACILITY?

    The Humanitarian Assistance and Resilience Programme (HARP) is a UK Government initiative intended to respond to humanitarian needs in Myanmar and on the border with Thailand. It will provide support (from 2016-2020) for both conflict-related crises and natural disasters. It is designed to save lives, reduce suffering and maintain the human dignity of people affected by emergencies. 

    The HARP Facility (HARP-F) - a project of Crown Agents Ltd. - manages the bulk of this programme and aims to increase the effectiveness, quality and coverage of humanitarian assistance and service delivery in Myanmar. Delivery Grants are the main HARP-F funding instrument providing direct humanitarian assistance to Internally Displaced Persons (IDPs), refugees and affected communities. 

  2. WHERE DOES THE HARP-F GET ITS MONEY FROM?

The HARP-F is funded entirely by the UK Department for International Development (DfID).

B.    DELIVERY GRANTS

  1. WHAT IS THE PURPOSE OF DELIVERY GRANTS?

    Delivery Grants constitute the main HARP-F funding instrument supporting the provision of direct humanitarian assistance to affected populations in Myanmar.

    The purpose of Delivery Grants is to provide direct humanitarian assistance to affected populations through service delivery by medium to large partners. They are primarily focused on responding to protracted crises and meeting chronic humanitarian need.

  2. DOES THE HARP-F HAVE A GEOGRAPHICAL FOCUS FOR DELIVERY GRANTS? 

    Yes, the current geographical coverage for Delivery Grants is Rakhine, Kachin, and  northern Shan States, and the South-East/Thai border areas. However, the geography may change or expand dependant on context and needs, for example in the event of a new medium or major natural disaster. Each Call for Concept Notes or Proposals will stipulate the target geographical areas. 

  3. DOES THE HARP-F HAVE PREFERRED APPROACHES FOR  DELIVERY GRANTS (SUCH AS A PARTNERSHIPS AND CONSORTIUMS)?

    No. An organisation can apply individually or in a partnership or consortium. The HARP-F will be looking for the strongest projects. The decision as to how to best deliver a project, whether individually or in partnership with others, is left to the applicants. 

    It should be noted that all consortium members must meet the call eligibility criteria and one member of the consortium will need to act as the ‘lead’ organisation, i.e. the organisation through which all funding will be channeled and who will operate as the main point of contact with HARP-F for the duration of the project. All consortium members must  be listed on the Concept Note application.

  4. DOES THE HARP-F HAVE PREFERRED THEMATIC SECTORS FOr DELIVERY GRANTS (I.E. WASH, FOOD, CASH, PROTECTION, NFI, SHELTER,CCCM)?

    The preferred sectors will differ depending on need. This will be communicated in the Call for Concept Notes or Proposals documents. 

    HARP-F prefers cash-driven programming wherever possible and would expect analysis explaining why this modality was not suitable in any given case if applicants did not intend to use cash when delivering humanitarian assistance.

  5. HOW MANY GRANTS WILL BE FUNDED BY THE DELIVERY GRANT INSTRUMENT? 

    The number of grants awarded will depend on the level of need and the quality of proposals  that address the sectors and geography articulated in the Call for Concept Notes or Proposals documents.

  6. WHAT QUALITY STANDARDS DOES HARP-F PRIORITISE?

    HARP-F priorities include Protection of the Vulnerable (PoV), Safeguarding, Gender, and Accountability to Affected Populations (AAP). It is expected that these areas will be  addressed in project design and mainstreamed through projects. 

C.    PROJECT CRITERIA

  1. DO DELIVERY GRANTS SUPPORT MULTI-YEAR PROJECTS? 

    Yes, Delivery Grant projects are generally between 1 and 3 years in duration with a preference for multi-year funding.

  2. HOW MUCH MONEY CAN BE REQUESTED FOR An INDIVIDUAL PROJECT? 

    Grants will typically be within the £300,000 - £3,000,000 per annum range, but this depends on the scale of need and the nature of the work proposed.

  3. HOW ARE DELIVERY GRANT APPLICATIONS PREPARED?

    Templates for Concept Notes and Proposals will be provided by HARP-F when a Call is launched. Applicants must ensure they follow the guidance at the front of the templates regarding formatting and page length. They should also complete the eligibility, validity and Concept Note documentation checklists at the front of the template to ensure they have complied with the Call requirements. 

    Applicants must include an electronic copy of their constitution or governance document with their submission.

  4. WHAT INFOrMATION SHOULD PROJECT PROPOSALS INCLUDE? 

All projects must demonstrate that they are: 

-      responsive to a demand or demonstrated need from affected communities;

-      aware of, and complementary to, existing humanitarian initiatives in the project area;

-      achievable over the proposed timeframe;

-      financially sound, and adequately and accurately resourced and budgeted; and 

-      inclusive, which means the proposal must:

  • address inclusion by considering how different groups might be affected depending on their gender, ethnicity, location, religion, age, disability, language, etc., and indicating how the proposal will respond to and meet the distinct needs of different individuals, households and groups; and

  • address gender specifically by articulating how the proposal understands and responds to the differing experiences and needs of women and men, girls and boys.

D. ELIGIBILITY

  1. WHAT TYPE OF ORGANISATION IS ELIGIBLE TO APPLY FOR A DELIVERY GRANT? 

    Delivery Grants are targeted at national and international NGOs with a strong track record of delivering humanitarian assistance.

    HARP-F can consider applications from both International NGOs (including those operating in Thailand) and reputable Myanmar national and local organisations.

    For all HARP-F funding instruments, we cannot accept applications from any organisations which:

    -      are actively involved in proselytising;

    -      encourage activities which may lead to civil unrest;

    -      are linked to any terrorist organisation as defined by DfID;

    -      discriminate against any individuals or groups on the basis of their gender, disability, race, colour, ethnicity or religion.

  2. DOES AN APPLICANT NEED TO BE A REGISTERED ORGANISATION IN MYANMAR TO BE ELIGIBLE TO APPLY FOR A DELIVERY GRANT?

    No. However, all grantees must pass due diligence and background checks to be able to receive funding from HARP-F.

  3. IF AN ORGANISATION HAS ALREADY COMPLETED THE DUE DILIGENCE PROCESS FOR OTHER HARP-F GRANTS, SUCH AS THE RRF, IS IT AUTOMATICALLY DUE DILIGENCE CLEAREd FOR DELIVERY GRANTS?

    Yes. Once due diligence is cleared (valid for 3 years) for any of the HARP-F funding instruments the organisation is eligible to receive funding from any HARP-F’s funding instrument. However, it should be noted that organisations need to apply and be selected for the specific Delivery Grant Call in question.

  4. CAN AN ORGANISATION APPLY FOR FUNDING FROM MORE THAN ONE HARP-F FUNDING INSTRUMENTS? FOR EXAMPLE, IF AN ORGANISATION RECEIVES AN INNOVATION GRANT, CAN IT STILL APPLY FOR A DELIVERY GRANT? 

    Yes. Organisations can apply for funding from the different HARP-F funding instruments. 

  5. IS IT MANDATORY FOR ORGANISATIONS TO HAVE THEIR OWN BANK ACCOUNT TO RECEIVE A DELIVERY GRANT?

    No. However, depending on the financial management strength of the organisation, the HARP-F may request an organisation to have a separate bank account specifically to hold HARP-F funds.

 E.    APPLICATION PROCESS

  1. WHAT IS THE PROCESS FOR APPLYING FOR A DELIVERY GRANT?

    The process is as follows:

    • HARP-F issues a Call for Concept Notes or Proposals - or may commission the design of a piece of work with selected organisations. 

    • Application templates and guidance notes will accompany the Call.

    • Interested organisations will submit their Concept Note or Proposal in the templates provided. We will not consider applications submitted in any other format. Please ensure that you follow the guidance at the front of the template regarding formatting and page length. You should also complete the eligibility, validity and Concept Note or Proposal documentation checklists at the front of the template to ensure that you have complied with all the Call requirements. 

    • HARP-F will review Concept Notes and Proposals based on pre-determined criteria.

    • Where the Concept Note stage applies, shortlisted applicants will be invited to submit a Proposal. Please note that all decisions are final. There is no appeals process. 

    • Selected organisations will be sent the Proposal templates and guidance. If an applicant does not receive notification within one month of submission, it has been unsuccessful. Only successful organisations will be contacted.

    • HARP-F will provide feedback to assist the successful applicants when drafting their Proposals and may meet with applicants to discuss their concepts before moving to the proposal design stage.

    • Proposals will normally be submitted by applicants within 4 weeks of notification of their Concept Note being shortlisted.

    • HARP-F will then review the Proposals and supporting documents submitted and again provide feedback to the applicants before moving to the final draft stage.

    • Due Diligence processes (i.e. completion of the Crown Agents’ Business Partner Questionnaire) will then be completed.

    • HARP-F will submit the Proposal, Budget and supporting documentation to DfID Burma with a recommendation that the grant be awarded.

    • Contracts will normally be signed within two weeks of DFID approval of the grant award.

    • The project commences.

  2. IN WHAT LANGUAGE SHOULD CONCEPT NOTES AND PROPOSALS BE SUBMITTED?

    Applications must be submitted in English. 

  3. WILL HARP-F HELP WITH WRITING CONCEPT NOTES AND PROPOSALS?

HARP-F will not help with the writing of Delivery Grant concept notes or proposals. However, we will engage in project design discussions with prospective applicants and provide feedback to applicants on Concept Notes and Proposals submitted to ensure they can meet the expectations of the Call or work being commissioned.

F. PROJECT IMPLEMENTATION

  1. HOW DOES THE HARP-F TRANSFER GRANTS TO SUCCESSFUl GRANTEES? 

    Successful organisations will receive a welcome pack outlining all financial processes and procedures related to Delivery Grants. Grantees will agree a funds disbursement schedule with HARP-F and transfers will be made according to the schedule.

    All transfers from HARP-F to grantees will be conducted through the banking system. 

  2. HOW OFTEN ARE NARRATIVE AND FINANCIAL REPORTS REQUIRED?

    Reporting requirements differ per grants and organisation. Specific reporting requirements will be set out during the grant agreement discussions.

  3. WHAT ARE THE NARRATIVE REPORTING REQUIREMENTS?

    Narrative reporting on project activities during implementation differs per organisation. All  requirements will be set out during the grant agreement discussions. However, to ensure that organisations can focus on project delivery and operational management, reporting requirements will be kept to a minimum. 

    Please note that all quantitative data will require disaggregation into the follow categories:

    -      Gender

    -      Age (under 18 years, 19 – 64 years, over 65 years)

    -      Disability

  4. IN WHAT LANGUAGE DO NARRATIVE REPORTS HAVE TO BE SUBMITTED?

    Narrative reports must be submitted in English.