enabling grants

Enabling grants primarily aim to support national and local organisations to engage in direct humanitarian service delivery in conflict-affected communities, build their organisational capacity and to strengthen the resilience and disaster preparedness of those living in vulnerable, hazard-prone areas of the country.

With a two-tier approach, enabling grants support projects of six months to two years in length, primarily aimed at supporting humanitarian service delivery in conflict-affected communities and communities at risk of natural disaster.

They serve to ensure that overall HARP-F funding is best utilized in a comprehensive and strategic manner within the three priority geographical areas (Rakhine, Kachin and Northern Shan, and the Southeast). The HARP-F expects enabling grants to compliment its other funding mechanisms, including the delivery grants, innovation fund and rapid response fund.

To find out more, see our Frequently Asked Questions below.

TO VBE UPDATED

FAQS FOR ENABLING GRANTS

A. HARP FACILITY

  1. WHAT IS THE HARP FACILITY?

    The Humanitarian Assistance and Resilience Programme (HARP) is a UK Government initiative intended to respond to humanitarian needs in Myanmar and on the border with Thailand. It will provide support (from 2017-2020) for both conflict-related crises and natural disasters. It is designed to save lives, reduce suffering and maintain the human dignity of people affected by crisis. 

    The HARP Facility (HARP-F) is part of this programme and aims to increase effectiveness, quality and coverage of humanitarian assistance and service deliver. One of the approaches the HARP-F will adopt is to support national organisations and providing them with grants, technical assistance and capacity building support. 

  2. WHERE DOES THE HARP-F GET ITS MONEY FROM?

    The HARP-F is funded entirely by the UK Department for International Development (DfID).


B. ENABLING GRANTS OVERALL

  1. WHAT IS THE PURPOSE OF ENABLING GRANTS?

    The enabling grants are varying length of time from six months to two years in length, primarily aimed at supporting humanitarian service delivery in conflict-affected communities and communities at risk of natural disaster. They are intended for national, local, and ethnic organisations.  They are also aimed at ensuring that overall HARP-F funding is best utilised in a comprehensive and strategic manner across the country within the three priority geographical areas (Rakhine, Kachin and Northern Shan and the Southeast) which is where UK Government humanitarian funding has been delivered through international organisations in the past and to contribute to the Grand Bargain through directly supporting national actors. The HARP-F expects enabling grants to complement its other funding mechanisms, including the delivery grants. 

  2. HOW DO THE ENABLING GRANTS DIFFER FROM NORMAL DELIVERY GRANTS?

    Enabling grants are specifically for national organisations and recognise that the capacities of humanitarian organisations vary across Myanmar. Enabling grants are designed to ensure that organisations who cannot normally access donor funding, due to issues of capacity or compliance, are supported to deliver a project as well as at the same time, building their capacity to access other donor funding in the future.

    All documents and reporting requirements are kept to a minimum, recognising that this distracts organisation staff from delivering project activities. Additionally, once organisations have identified their capacity building priorities, HARP-F will directly support or provide support through other actors to meet those priorities. 

  3. DOES THE HARP-F HAVE PREFERRED GEOGRAPHICAL AREAS OF WORK FOR ENABLING GRANTS? 

    Enabling grants will become available for Kachin, Northern Shan, Rakhine, the Southeast and Yangon. Calls for proposals will be launched for each of these areas separately and these calls will stipulate preferred geographical areas within these regions. 

    Priority will be given to areas where vulnerable populations are highest, in the most conflict-affected areas and where access and service provision is most challenging.

  4. DOES THE HARP-F HAVE PREFERRED APPROACHES FOR THE ENABLING GRANTS (SUCH AS A CONSORTIUM)?

    No. Any national, local, or ethnic organisation can apply individually or in a consortium. The HARP-F will be looking for the strongest projects that meet the needs of the beneficiaries. The decision as to how to best approach these needs, whether as a consortium or individually, is left to the applicants. 

  5. DOES THE HARP-F HAVE PREFERRED SECTORS (I.E. WASH, CASH, PROTECTION/NFI/ SHELTER/CCCM) FOR THE ENABLING GRANTS? 

    The preferred sectors will differ depending upon the area in Myanmar. These will be communicated in the Call for Proposal documents. 

    HARP-F prefers cash driven programming and would expect analysis explaining why this modality was not suitable if applicants did not intend to use this modality when delivering humanitarian assistance.

  6. HOW MANY GRANTS WILL BE FUNDED BY THE ENABLING GRANTS INSTRUMENT? 

    The number of grants awarded will be dependent upon the quality of proposed projects that address the needs and geography articulated in the Call for Proposal documents.

  7. WHAT ARE THE DIFFERENT CATEGORIES FOR ENABLING GRANTS?

    Enabling grants are divided into two categories, tier one and tier two. Please see the table below for an overview of the differences between the two. 

8. WHAT QUALITY STANDARDS DOES HARP-F PRIORITISE?

HARP-F priorities include Protection of the Vulnerable (PoV), Gender, and Accountability to Affected Populations (AAP). It is expected that these elements are considered by partners and where possible, mainstreamed through projects. However, it is recognised that the ability of organisations to do this will vary and support will be provided from HARP-F. Minimum requirements for each of these are as follows:


C. PROGRAMME DETAILS

  1. HOW LONG ARE ENABLING GRANTS INTENDED TO BE FOR? 

    For tier one projects, the duration may vary from 6 months to 2 years depending on the type of project. For tier two projects, the expected duration is two years. 

  2. HOW MUCH MONEY CAN BE REQUESTED FOR EACH PROJECT? 

    For tier one projects, up to GBP 60,000 may be requested. For tier two projects, up to GBP 300,000 may be requested. 

  3. IS THERE ANYTHING PROJECTS MUST INCLUDE? 

    All projects must demonstrate that they are:

    • responsive to a demand or demonstrated need from affected stakeholders;

    • aware of, and complementary to, existing initiatives in the project area;

    • achievable in the proposed timeframe;

    • financially sound and adequately and accurately resourced and budgeted; and

    • inclusive, which means the proposal must:

      • address inclusivity by considering how different groups might be affected differently depending on their gender, ethnicity, location, religion, age, disability, language and indicating how the proposal will respond to those differences to be inclusive; and

      • address gender by articulating how the proposal understands and responds to the differing experiences and needs of women and men.


D. ORGANISATIONS APPLYING

  1. WHAT TYPE OF ORGANISATION IS ELIGIBLE FOR THIS ENABLING GRANT? 

    All national, local, and ethnic organisations that have experience implementing humanitarian projects are encouraged to apply. This funding is NOT open to international organisations.

    Additionally, HARP-F cannot accept applications from organisations:

    • actively involved in proselytising;

    • encouraging activities which may lead to civil unrest;

    • linked to any terrorist organisation; and/or

    • discriminating against any groups based on gender, disability, race, colour, ethnicity, religion, or any other group.

  2. DOES AN ORGANISATION NEED TO HAVE REGISTRATION FROM THE GOVERNMENT TO APPLY FOR AN ENABLING GRANT? 

    No, this is not necessary to apply for enabling grants. 

  3. IF THE ORGANISATION HAS ALREADY COMPLETED THE DUE DILIGENCE PROCESS FOR OTHER GRANTS, SUCH AS RRF OR DELIVERY GRANTS, IS IT AUTOMATICALLY DUE DILIGENCE CLEARED FOR ENABLING GRANTS?

    Yes. Once due diligence is cleared for any of the HARP-F funding mechanisms, an organisation is due diligence cleared for all HARP-F’s funding mechanisms. It should be noted organisations will still need to apply and be selected for the specific funding mechanism.

  4. CAN AN ORGANISATION APPLY FOR 2 FUNDING MECHANISMS FROM THE HARP FACILITY?  FOR EXAMPLE, IF AN ORGANISATION RECEIVES AN ENABLING GRANT, CAN THEY STILL APPLY FOR A DELIVERY GRANT? 

    Yes. Organisations can apply for different funding mechanisms within the HARP-F. 

  5. IS IT MANDATORY FOR ORGANISATIONS TO HAVE THEIR OWN BANK ACCOUNT TO APPLY FOR AN ENABLING GRANT?

    No. However, depending on the financial management strength of the organisation, the HARP-F may request an organisation to have a separate account specifically for HARP-F funding.


E. PROPOSAL PROCESS

  1. WHAT IS THE PROCESS FOR APPLYING FOR ENABLING GRANTS?

    The process for applying for enabling grants is as follows:

    • Meetings held in appropriate geographical areas to explain the process and answer questions from potential partners.

    • HARP-F issues a call for concept notes for a geographical area. Necessary templates will accompany this call.

    • Interested organisations will submit a concept note.

    • HARP-F will review all concept notes it receives and review them based upon pre-determined criteria (shared in the call for concepts document).

    • HARP-F will then shortlist applications and invite a small number of organisations to submit a more detailed proposal (organisations who are not successful to move to the proposal stage will be notified of this decision).

    • Invited organisations will be sent the proposal template as well as necessary guidance for submitting all proposal documents.

    • This will include a capacity self-assessment review that the organisations will need to complete.

    • At the same time, invited organisations will be asked to provide some documents for the due diligence process. The due diligence process will be undertaken by HARP-F at the same time as proposals are being written.

    • Discussions about programme content, reporting and capacity requirements.

    • Finalisation of project proposal, budget and supporting documents.

    • Approval of grant award.

    • Contract issued.

  2. WHAT LANGUAGE ARE DOCUMENTS IN? 

    All documents are available in English and Myanmar.

  3. WHAT LANGUAGE SHOULD CONCEPT NOTES AND PROPOSALS BE SUBMITTED IN?

    These can be submitted in either English or Myanmar language. 

  4. WILL HARP-F HELP WITH WRITING PROPOSALS AND CONCEPT NOTES?

    HARP-F will not help with the writing of concept notes but will be conducting meetings and consultation sessions in the geographical areas before it launches the call for concept notes. Organisations interested in applying for enabling grants may attend these meetings, ask questions and have discussions with HARP-F staff. 

    For proposals, organisations will be supported to complete the ‘Capacity Self-Assessment’ review and will be supported to think through programme design. If support is required to write the proposal, this can also be provided. 


F. PROGRAMME PROCESSES

  1. HOW WOULD THE HARP-F TRANSFER CASH TO SUCCESSFUL GRANTEES? 

    Successful organisations will receive a handbook outlining all financial processes and procedures related to enabling grants. However, as an overview, it will be expected that organisations (with the support of HARP-F if necessary) will predict their spending on a quarterly basis and transfers will be made when each quarter has been reconciled. 

    All transfers from HARP-F to organisations will be conducted through the banking system. 

  2. HOW OFTEN IS FINANCIAL REPORTING BE REQUIRED?

    Quarterly. 

  3. WHAT ARE THE ACTIVITY REPORTING REQUIREMENTS?

    To ensure that organisations can focus on programme delivery and operational management, reporting requirements will be kept to a minimum. 

    Quarterly:

    Quantitative data relating to programme activities will be reported. These specific activities and outputs to be measured will be agreed with HARP-F during contract discussions. However, all data will require disaggregation into the follow categories:

    • Gender

    • Age (under 18, over 65)

    • Disability

    Every six months: a short, qualitative report will be submitted. The questions to be answered in the narrative reports will change throughout the project period, to reflect the focus of the project and the capacity building objectives of the organisation. These will be agreed throughout the project with HARP-F and the organisation. It is anticipated that narrative reports will be a maximum of four pages. 

  4. WHAT LANGUAGE DO ACTIVITY REPORTS HAVE TO BE SUBMITTED IN?

    Reports can be submitted in either English or Myanmar. This will be agreed between HARP-F and the organisation during the contracting discussions.